What Makes a Great Task Tracker?
The best task tracker for a team needs to do three things well:
- Capture tasks reliably — every bug, feature, and to-do is recorded with the right context (owner, priority, due date)
- Make status visible — the whole team can see what's in progress, what's blocked, and what's done at a glance
- Drive action — it helps team members know what to work on next, not just what exists
Most task trackers nail the first two. Taskllo is one of the few that nails the third — with AI Focus Mode that picks the single most important task for each team member, every day.
Everything in Taskllo's Free Task Tracker
Visual Kanban Board
See all tasks across To Do, In Progress, In Review, and Done. Drag and drop between columns as work advances.
Task Types & Keys
Classify tasks as Bug, Feature, or Chore. Every task gets a unique key (BUG-4, FEAT-12) for easy referencing.
Task Assignment
Assign tasks to any team member. Assignees get notified and can track their own queue from their home view.
Due Dates & Priority
Set High, Medium, or Low priority and a due date on every task. Overdue tasks are surfaced automatically.
Checklists
Break tasks into subtasks with a live progress bar shown directly on the board card — so completion is visible at a glance.
Comments & @mentions
Discuss tasks in context. @mention teammates to pull them into the conversation and trigger notifications.
Activity Log
Every change is recorded — who moved what, when, and what they said. Full audit trail for every task.
Smart Notifications
Push and in-app notifications for assignments, comments, and @mentions. Available on web and Android.
AI Focus Mode
AI analyses your backlog and tells you the one task to work on right now — with a day-by-day execution plan.
Image Attachments
Attach up to 2 images per task — screenshots, mockups, designs. Auto-converted to WebP and served via CDN.
Recurring Tasks
Set tasks to auto-respawn daily, weekly, or monthly when completed. Never drop a repeating workflow.
Cycle Time Analytics
Track how long tasks take per column, per type, per person — and identify exactly where your workflow slows down.
How to Track Tasks for Your Team with Taskllo
- Sign up free at taskllo.com — no credit card or setup required.
- Create a team — your squad, company, or project group.
- Set up your board — create columns that match your workflow (To Do → In Progress → In Review → Done is a great start).
- Add tasks — capture everything that needs to be done. Set the type, priority, due date, and assign an owner.
- Invite your team — they get their own view, notifications, and can manage their queue.
- Use AI Focus — connect your AI key and let Taskllo tell the team what to work on today.
Frequently Asked Questions
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